Affable Property Management

Description

Condominium Management Services
Review, implement and enforce all Corporation declaration, bylaws and rules, make recommendations for modifications. Work closely with the Board of Directors and provide professional advice to the Board of Directors. Emergency contact number and services available 24 hours/7 days a week. Keep an open line of communication with owners and handle homeowner requests, prompt response to all correspondence. Negotiate, obtain & execute bids/proposals on behalf of the Board of Directors. Secure bids and contract for repairs, maintenance services and insurance. Schedule & oversee works approved by the Board of Directors. Maintain relationships with outside contractors and personnel. Conduct on-site property inspections on a regular basis. Identify maintenance issues through weekly site inspections. Establish preventative maintenance procedures and schedules for common areas. Arrange for and co-ordinate all Board Meetings, Special Meetings, Annual General Meetings, Information Meetings, etc. Attend Board meetings and the Annual meeting as specified. Work with other professional organizations (i.e. Reserve Advisors, Chartered Accountants, solicitors, appraisers, assessors, financial analysts, and insurance companies). Financial Management Services Approval of original Invoices with supporting documents such as purchase order Arrear collection policies and procedures Levy of any collection of late interested on arrears. Issue notice of lien, register and discharge liens Draft & prepare annual budget for approval by Board of Directors. Policies regarding handling cash, signing corporation cheque, contracts. Purchasing policies and procedures Monitor spending per annual budget to ensure compliance with expenditures guidelines. Develop a reverse funding plan to ensure adequate funds are available for future capital expenditures. Arrange for annual audit for the corporation Accounting Services Set up operating & investment accounts in the Corporation name. Set up and maintain financial records in accordance with generally accepted accounting principles. Process Corporation dues checks & deposit into bank. Process all approved invoices. Maintain and reconcile bank/investment accounts. Provide easy to read monthly financial reports, detailing current budgetary position, monthly disbursements, bank balances and reconciliations, common expense arrears, and investment summary. Administrative Services Maintain up to date and accurate unit owner & contractor rosters. Draft Board meeting packages including an agenda, meeting minutes, property manager's report and financial statements. Provide a disaster/emergency planning handbook to all owners (post Affable Property Management sign on building) upon request. Maintain a maintenance schedule, activity log, list of capital improvement and replacement projects, short & long range maintenance programs. Produce Corporations' correspondence, meeting notices and minutes, newsletters. Maintain all corporation files at the Management office. Out dated files may be kept on-site where designated. Arrange for and co-ordinate move-ins, move-out and elevator use. Preparation of Status Certificates at a nominal charge. Administer condominium questionnaires for refinancing & resale purposes. Additional Services Project management including contract specification, tendering process and supervision. Reserve Fund Study analysis. For self-managed communities, we provide financial management services, budgeting, and other financial assistance.